Privacy policy.

Last Updated: 2025-06-27

1. Introduction

At Jade Controls (“Company”, “we”, “our”, or “us”), we respect your privacy and are committed to protecting the financial and business data we access through our internal integration with the Jade Controls QuickBooks Online Production API. This Privacy Policy explains how we collect, use, and protect business data retrieved through the API.

This policy applies only to internal systems and workflows operated by Jade Controls, and not to any external clients or users. We do not collect or process personal data of individuals outside of our organization.

2. Data We Access

We use the QuickBooks Online API to access data solely related to our own business operations. This may include:

  • Financial transactions (invoices, expenses, bills)

  • Vendor and customer information

  • Accounting records (chart of accounts, journal entries)

  • Payment and bank transaction data

This data is accessed only from our own authorized QuickBooks Online account.

3. How We Use the Data

We use the data accessed via the QuickBooks Online API exclusively for:

  • Internal accounting and financial reporting

  • Payment reconciliation and automation

  • Business expense analysis and performance optimization

  • Internal analytics and audit support

We do not share, sell, or disclose this data to third parties unless legally required.

4. Data Security

We take data protection seriously and implement appropriate technical and organizational measures, including:

  • Secure storage of API credentials using environment variables or encrypted storage

  • Restricting access to authorized personnel only

  • HTTPS encryption for all data transmissions

  • Regular system updates and vulnerability patching

  • Secure audit logs and access monitoring

5. Data Retention

We retain accounting and payment data in accordance with legal and regulatory obligations, typically for a minimum of 7 years, unless a longer period is required for compliance or auditing purposes.

6. Third-Party Access

We do not grant any third-party applications or services access to the QuickBooks API or related data. All data handling is performed within our internal systems and infrastructure.

7. Your Rights

As this policy covers internal business data only, individual data subject rights (e.g., under GDPR or CCPA) do not generally apply. However, if you are an employee, contractor, or stakeholder and have questions about your data, you may contact us at privacypolicy@jade-controls.com.

8. Changes to This Privacy Policy

We may update this policy from time to time to reflect changes in our data handling practices or legal requirements. We will maintain the latest version internally and communicate any material changes to relevant personnel.

9. Contact Information

If you have any questions or concerns about this Privacy Policy or our use of QuickBooks API data, please contact:

Jade Controls
Email: privacypolicy@jade-controls.com

10. Compliance Statement

We are committed to using the QuickBooks Online API in compliance with:

  • Intuit’s API Terms of Service

  • Applicable data protection regulations

  • Best practices for secure API and data handling